Find out how you can conclude digital tenancy agreements in a legally compliant way. This allows you to keep your letting processes running without in-person appointments while saving time.
Many everyday tasks in the housing industry have already been extensively digitalised. These include the letting process, which has become significantly faster and more digital in recent years. Until now, however, digitalisation always came to a halt at one point: the tenancy agreement. This last analogue blind spot in letting can now be digitalised in a legally compliant way.
Tenancy agreement: saving time and money with a digital signature
Signing the tenancy agreement digitally is the logical next step in closing the digital process chain of letting. At the same time, this process step, which is currently still entirely analogue, ties up an unnecessary amount of resources. If the agreement is to be signed in the office, appointments have to be coordinated and time set aside for them. On top of this come creating, printing and archiving the contract documents. If the agreement is sent by post, the process from drawing up the agreement to signing it often takes up to 14 days. With Immomio’s digital solution, this process is reduced to a few hours while saving resources. The digital signature process can be used both for electronic signatures on site via tablet and for sending by email. But it is not only staff effort and process time that are reduced. The material costs for printing and sending, which can amount to up to ten euros when sent by post, are also eliminated.
Legal hurdles for the digital signature on the tenancy agreement
The reason there has been no solution for digitally signing tenancy agreements so far is legal hurdles. On the one hand, there is the risk of withdrawal for agreements that are not signed on site. On the other, a forgery-proof identification process is required to enable a legally compliant electronic signature. Such processes are considered very expensive and not very user-friendly, which makes them difficult to apply to tenancy agreements.
This is exactly where Immomio is doing pioneering work: Immomio’s legally compliant digital signature uses an innovative and unique identification process. A sophisticated procedure using a SCHUFA database check and a real-time micro bank transaction verifies the tenant’s identity within seconds. Only after a successful check may the tenant sign. The entire signature process can be completed from home in just a few clicks on a mobile phone, tablet or PC. The identity check gives the landlord the security needed for a legally valid signature. The automatically generated signature certificate, which is permanently linked to the tenancy agreement document, confirms the authenticity of the signature and the person and thus provides the necessary legal certainty. At the same time, the signature process includes a legally binding exclusion of the right of withdrawal, so that signed agreements take effect immediately.
Signing tenancy agreements digitally: the technology is easy to implement
Immomio does not provide contract templates; instead, the company offers housing companies and property managers the signature platform through which they can sign their own agreements digitally. The Immomio signature process can be seamlessly integrated into existing processes as a stand-alone module via a modern, encrypted interface. This means that customers who do not also use Immomio’s letting solution can benefit from it too.
Find out more about the digital tenancy agreement signature here.